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How does the 'Send to requestor' feature work in ticket distribution, and how can it be managed?

Updated over 2 weeks ago

Understanding and Managing the 'Send to Requestor' Feature in Event Hub

The 'Send to requestor' feature in Event Hub is a setting that allows event organizers to manage ticket distribution for guests. When this setting is active for a specific guest, tickets assigned to that guest (and their associated guests) will also be sent to the person listed as the requestor, leading to the requestor receiving emails with the tickets of other guests, including their names. If this distribution behavior is not suitable for your event, Event Hub provides the ability to disable the 'Send to requestor' setting, ensuring tickets are sent only to the intended recipient. Follow the instructions below to manage this setting effectively:

Steps to Manage the 'Send to Requestor' Setting

Turning Off the 'Send to Requestor' Setting

If you want the tickets to only go to the intended guest (not the requestor):

  1. Navigate to your event management dashboard in Event Hub.

  2. Locate the 'Send to requestor' toggle associated with the specific guest.

  3. Switch the toggle off to deactivate this setting. Once disabled, tickets will no longer be sent to the requestor and will only be sent to the intended guest.

Example Scenario

Imagine you are issuing tickets to a group where an organizer or company representative is listed as the requestor. Leaving the 'Send to requestor' setting active will result in that organizer also receiving tickets meant for other guests. Deactivating the setting ensures that recipients get only their intended tickets, maintaining privacy and avoiding confusion.

Troubleshooting Common Issues

If tickets are still being sent to the requestor after turning off the setting:

  • Double-check that the toggle has been saved in the off position.

  • Confirm no additional automated rules in your account are forwarding tickets to unintended recipients.

  • Reach out to Event Hub support if the issue persists.

Summary

The 'Send to requestor' feature offers flexibility in ticket distribution by forwarding tickets to a central individual for oversight. However, understanding and correctly managing this setting ensures ticket emails reach only the intended participants, minimizing confusion and maintaining efficiency for your event.

Related Topics

  • Features of the Event Hub ticket management system.

  • Resolving common ticket distribution errors in Event Hub.

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